Summer 2021 Campus Access & COVID19 testing

UPDATED 16 JULY 2021

DoSS faculty, students, and staff who are not currently authorized to be on campus may request access for the months of June and July following the instructions below.

 

Important Conditions and Caveats

  1. Regardless of your vaccination status:
    • The COVID19 training must be completed before you come to campus for the first time;
    • Anyone working on campus for more than four hours per week must participate in COVID-19 testing (compliance is monitored);
    • Masks are required indoors in all locations (except when you are alone in a private office with the door closed);
    • Physical distancing of 6 feet is required of anyone who is not vaccinated;
    • All other Harvard COVID19 policies apply.
  2. Since most staff are expected to stay fully remote through the end of July, no returning personnel should expect in-person support of any kind.
  3. Offices are not cleaned every day; please put trash and recycling bins in the hallway.
  4. If you access campus buildings in the evenings or weekends, the ventilation will not be running at the maximum setting, and there is no cleaning of public spaces (bathrooms, elevators, kitchens) over the weekend.

UPDATED 07-16 How do I request access? And then what do I do?

  1. Complete the DoSS Campus Access & COVID Testing Form
    • Requests for access up to 4 hours/week (i.e., no testing needed) will be approved automatically and immediately upon submission.
    • Requests for access of greater than 4 hrs/wk may take a few days to process if you are not already in a testing cadence.
    • You will be contacted only if there are questions or complications; otherwise
  2. You can confirm your eligibility and assigned testing cadence in the profile section of Crimson Clear (please allow a minimum of 1 business day before checking and up to 5).
  3. Create your Color COVID testing account
    • Use your “Color Provisioning Email,” which can be found in your Crimson Clear profile to create your Color account. Email support@color.com if you have trouble creating your account or accessing results.
    • Take your first test within the first week you are back on campus (watch the instructional video on self-swabbing).
  4. Identify the test kit deposit bin locations you will use.
  5. Select the day of the week you submit your test. Take into account the summer testing schedule.
  6. Pick up test kits and masks. Supplies of masks and test kits will be located in a designated area for each building/complex (see subsequent FAQ for details). Only take what you need for yourself for a given week.

Do I need to follow the instructions above even if I plan to be on campus less than 4 hours in a week?

Yes. Until campus fully reopens (slated for August 2nd), all campus access must be explicitly authorized. The access request form is our current authorization method.

UPDATED 06-28 Where do I pick up masks and test kits, and how many may I take?

Masks and test kits can be picked up in a single location for each building or building complex at the locations below (there are no floor by floor deliveries after 6/14/2021).

Please take only one test kit each week! (Do *not* stock up--we do not have enough at this time.) You can take a small handful of masks (no more than ten). Do not take a whole box! Do not take more than you anticipate using in one week.

If you cannot find any masks and/or test kits, your building manager may be able to tell you where you can find extras or you can always contact Yard Ops (they have extras on hand in the basement of Weld Hall--call first 617.495.1874). 

Building(s)

Location

124 Mt. Auburn (Safra)    
1280 Mass Ave (OI/Econ and CAS)    
17 Sumner 2nd floor kitchenette  
38 Kirkland 1st floor kitchenette  
61 Kirkland Basement kitchenette  
Barker Center, Dana Palmer, Warren House 1st floor security desk at Barker Center  
Boylston Ground level, table in G10  
Busch Hall/CES 1st floor kitchenette  
CGIS Complex (CGIS south, CGIS Knafel, CGIS East) CGIS Knafel 1st floor lobby, Securitas Officer’s desk  
Emerson (Warren Center) 3rd Floor, at copier  
Hutchins Center & Cooper Gallery, 102/104 Mt Auburn 104 Mt Auburn 3R  
Littauer 2nd floor “Front Office” (room 200)  
Peabody/Tozzer MCZ 153  
Robinson Seminar table in 106  
Science Center 1st floor security desk  
Shannon 2nd floor kitchenette  
Vanserg 1st floor kitchenette  
WJH (33 Kirkland) 1st floor lobby, Securitas Officer’s desk  

You can provide your own face masks provided that they comply with Harvard standards.

What if I do not plan to be on campus until after August 2nd?

Then you do not need to do anything at this time! (Except submit your vaccine record to HUHS if you have not done so already.)

But please do not use the form to request access after August 02; it is only for June and July requests.

Do be on the lookout for future communications from the President and Provost, FAS Dean, and this office.

UPDATED 07-16 I am approved for access and am testing, but I want to change my schedule.

If you were approved earlier this year, you may change your schedule at will. There is no longer a cap on the number of hours. No new request is required.

However, if the space you were approved to access is shared (i.e., is not your own private office) then please be aware that your officemates may also be approved to return, and multiple people may be using the space at the same time. The 6-ft distancing requirement remains in effect for anyone who is unvaccinated. (Vaccinated individuals are no longer subject to any distancing requirements.)

UPDATED 07-16 I am approved for <4hrs/wk so I'm not in a testing cadence, but I want to change my schedule.

  • If you want to increase your time on campus to more than 4 hours per week, you will need to fill out the request form so we can add you to the testing database.
  • However, if you will never exceed 4 hours per week on campus, then you can change your schedule at will without submitting a new request.

Please keep in mind that if the space you were approved to access is shared (i.e., is not your own private office) your officemates may also be approved to return, and multiple people may be using the space at the same time. The 6-ft distancing requirement remains in effect for anyone who is unvaccinated. (Vaccinated individuals are no longer subject to any distancing requirements.)

UPDATED 07-16 Wait, I'm confused... Do I need a schedule or not?

Specific schedules are no longer required. (The were required earlier in the academic year for all spaces, and for shared spaces until recently. They are not required at all anymore.)

We need to know only whether you plan to be on campus for more than 4 hours per week, as that requires testing.

I'm a unit administrator (Chair, Director, DAO, CED) and want a list of approved personnel.

Please contact Jennifer Shephard <jmsheph@fas.harvard.edu>.

UPDATED 06-28 I have questions about restarting in-person research with human subjects.

CUHS has published substantially updated guidance as of 06/28/2021. See https://cuhs.harvard.edu/questions-about-covid-19-and-your-research

(Previous, mid-pandemic, guidance archived at https://cuhs.harvard.edu/questions-about-covid-19-and-your-research-ARCHIVE.)

UPDATED 06-28 I have questions about summer travel.

The latest Harvard travel guidance can always be found at https://www-harvard-edu.ezp-prod1.hul.harvard.edu/coronavirus/travel-guidance/ (significant update on 06/28/21).

I have other questions about campus access, testing, vaccinations, building safety, fall requirements, etc.

Please keep in mind that guidance and policies are evolving rapidly. Here are the best places to access current Harvard information:

You can also email jmsheph@fas.harvard.edu if you can't find what you need!

NEW 07-06 I don't need campus access but I do need a COVID19 test.

While Harvard affiliates who are not currently approved to come to campus are not eligible to participate in the University testing program, other options include the Stop the Spread program (free to Massachusetts residents), the Cambridge Public Health Department program (free to Cambridge residents), Boston COVID-19 testing sites, and many others. Check with your local health department or your primary care physician to learn about other options. Note that most insurance plans only cover testing in the setting of symptoms or known exposure to an infected person. (Individuals whose Harvard appointments have not begun, but who wish to test out of travel quarantine can also visit the links above to find testing options.)

Read the latest communication from Dean Bobo

From: Social Science Division Dean <socsci@fas.harvard.edu>
Sent: Thursday, June 10, 2021 4:35 PM
Subject: Division of Social Science COVID19 update re summer access and faculty startup spending

Dear Colleagues,

Thank you for all your hard work and long hours this past semester and year—not to mention your patience with ever-changing guidance from the highest levels on down! I hope that you are feeling as optimistic as I am about the fall and some return to normalcy.

Harvard’s campus access policies this past year resulted in near zero cases of on-campus transmission of COVID19, which is an astounding accomplishment. With the May-28 message from President Bacow and colleagues regarding the University’s vaccination requirement and fall planning, we can now look forward to a vaccination-enabled academic year of on-campus teaching and research.

In the meantime, we know you have questions about the summer months, and I write with some FAS and Division-specific updates.

First, the FAS and Division of Social Science are beginning to come into alignment with University COVID19 policies. In concrete terms, this means that the Crimson Clear attestation is no longer required before entering a Harvard building, although it can still be used to report positive symptoms to HUHS. We also ask that you follow University guidance regarding other COVID regulations including masking, testing, travel, and gatherings. This currently includes the use of face masks while indoors on campus and continued testing regardless of vaccination status. The testing cadences have been reduced to once per week for nonresidential personnel (including graduate students) and twice a week for those residing on campus.

Furthermore, faculty, students, and staff who are not currently approved to be on campus can now request access in June or July by completing a new DoSS Campus Access & COVID Testing Form. Requests for under 4-hr/wk visits to private (non-shared) offices (to which the requestor is already in possession of a key) will be approved automatically and immediately upon submission. Other requests (access to shared space; access that requires assignment to a testing cadence; access that requires someone to provide a key) could take as many as five business days to process depending on their complexity. Please be patient!

The instructions, link to the form, and FAQs about this process and other COVID19 policies can be found on our website.

Finally, I want to share some additional good news. Dean Gay has lifted most of the restrictions on the use of faculty startup funds. Use of faculty startup funds to support staff positions still needs to be coordinated through departmental and divisional offices. However, subject to COVID19 policies (including the requirement that all campus access be preauthorized) and existing travel & reimbursement caps, faculty startup funds can now be spent at the discretion of the faculty member. Please note that we do not yet have updated guidance on the use of departmental subvention and other funding sources for discretionary purchases. We will communicate this guidance to you as soon as it is available.

With much gratitude for all you do,

Larry

--

Lawrence D. Bobo
Dean of Social Science
W. E. B. Du Bois Professor of the Social Sciences
Harvard University